How Brtherly Works
A complete financial system designed for how fraternities actually operate. No accounting degree required.
Dues Collection Made Simple
Stop chasing brothers for payments. Set it up once and let the system work for you.
The Dues Workflow
Configure semester dues
Set the amount, due date, and any late fees. Define payment plans if your chapter offers them.
Members receive notifications
Everyone gets an email with their dues amount and due date. They can view their status anytime in the dashboard.
Track payments as they come in
Mark payments as received. See at a glance who has paid, who is pending, and who is overdue.
Automatic reminders for late payments
Overdue members get gentle reminders. You never have to send an awkward text again.
Reimbursements Without the Chaos
Brothers submit expenses with receipts. You approve or deny. Everyone stays accountable.
The Reimbursement Workflow
Member submits request
They fill out a simple form with the amount, category, description, and upload a photo of the receipt.
Request appears in your queue
All pending reimbursements are in one place. No more digging through texts and DMs.
Approve with one click
Review the details, check the receipt, and approve or deny. Add a note if needed.
Track payment and close the loop
Mark as paid when you send the money. The full history is preserved for audits.
Budgets That Actually Get Followed
Set allocations, require approvals, and watch spending in real time.
The Budget Workflow
Create your budget
Allocate funds by committee: social, philanthropy, house operations, recruitment. Set limits that make sense for your chapter.
Enable approval workflows
Require treasurer approval for expenses over a certain amount. No more surprise purchases.
Track progress in real time
As expenses are logged and approved, budget progress updates automatically. Everyone can see where things stand.
Get alerts before you overspend
Set thresholds to get notified when a budget is 75% or 90% spent. Prevent overruns before they happen.
Reports Ready When You Need Them
Generate professional reports for meetings, advisors, and nationals in seconds.
- Monthly and semester financial summaries
- Dues collection status reports
- Budget vs actual spending breakdowns
- Transaction history with full audit trail
- Export to PDF or spreadsheet format
Frequently Asked Questions
How long does it take to set up?
Most chapters are up and running in under 30 minutes. You can import your member list, set up dues, and start collecting payments the same day.
Do members need to create accounts?
Members can view their own payment status and submit reimbursements through a simple login. They don't need to download any apps.
Can I import data from spreadsheets?
Yes. We support importing member lists and historical transaction data from Excel and Google Sheets.
How do members pay their dues?
Brtherly tracks dues status. Members pay through your existing methods (Venmo, Zelle, check) and you mark them as paid in the system. We're adding direct payment processing soon.
What happens when the treasurer position changes?
Treasurer transitions are simple. Add the new treasurer as an admin, and they have full access to all historical data and reports. No more lost spreadsheets.
Can our advisor access reports?
Yes. You can invite advisors with read only access so they can view reports without being able to modify data.